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Post Date: 11/3/2009
Ref ID: Executive Assistant Legal Assistant
Division: Legal
Job Title: Executive Adminstrative legal asst.
Location: New York, NY
Job Term: Full Time
Salary: 65K-75K
Requirements:
Summary of Positions available:
Executive Assistant to the Managing Partner/commercial real estate attorney and a Tax Partner in Midtown Manhattan. Workload is moderate to occasionally heavy, with speed and accuracy being key qualifications. 1-2 yrs of Law firm experience is great. High level Administrative Experience required… Experience out of finance, attention to detail, above-average organizational skills and respect for confidentiality. A professional appearance and demeanor is a must. Hours 9:00 A.M. to 6 P.M., Monday through Friday with overtime as required.
Must have Law firm experience
Full time: 9:30-5:30 M-F, non-exempt
To apply email: rfn@seguelegal.com or klm@seguelegal.com
Job Description:
Job Description: Legal Secretary
Answering attorney phones and emailing concise messages - comfort with asking for name spellings and confirming numbers is key
Calendaring/coordinating meetings/updating/creating contacts and communication with contacts
Microsoft Outlook - strong Outlook and acceptable business writing skills required
Typing of at least 70wpm with Microsoft Word, and saving/searching documents through PowerDOCS software - strong Word skills required; strong document comparing abilities with Delta View (not Track Changes) needed - will train; accuracy and superior proofing skills are more important than speed, will train on PowerDOCS
Time entry of attorney daily activities with Timekeeper software - simple data entry - will train
Coordinating monthly client billing cycle through cover letters and bills produced by the Accounting Department - some scanned and sent by email, others sent by U.S. mail
Scanning/emailing/uploading documents to PowerDOCS
Federal Express through online software
Some tax forms/returns. Ability to work on and save forms - will train.
Filing - either attorney desk files maintained by assistant or by using forms to send documents to Records department
Daily - calling partner food orders in to local restaurants
Daily - calling car service to take attorney(s) to meetings, events, and home in the evening
Comfort with in-house forms such as check requests, postage charge slips, establishing new client and file forms, etc.
Managing Partner requires a moderate percentage of personal assistance
Click Here To Apply For This Position!
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